Kilrush Community School

Parent Teacher Meetings

User Manual for Parents online Parent Teacher Meeting

This year we are holding all Parent Teacher meetings online due to the continued high incidence level of COVID-19 in our communities. Meetings will be facilitated through Zoom.

Year Group: 6th year & LCA

Date: Tuesday,15th November 2022

Time: 16:15–18:45

Year Group: 3rd year

Date: Thursday, 1st December 2022

Time: 16:15–18:45

Year Group: 5th year

Date: Thursday, 2nd February 2023

Time: 16:15–18:45

Year Group: 2nd year

Date: Tuesday, 17th January 2023

Time: 16:15–18:45

Year Group: 1st year

Date: Thursday, 2nd March 2023

Time: 16:15–18:45

(ignore - 6th Year & LCA Portal will be live from TBC)

details of meetings (face to face or online) are not confirmed



*** URGENT: YOU NEED TO COMPLETE STEP 3 (PTM registration portal), PRIOR TO 2PM 10th MARCH, 2022. Otherwise, you will not be able to access the 1st year PTM on 15th March, 2022. *The portal will open to first year Parents/Guardians on Monday, 7th March at 9am and will close on Thursday, 10th March at 2pm. This is the only window of opportunity to book a meeting with a teacher so it is imperative that you log on and book early in case you encounter technical difficulties.

The following is a brief overview of how the process will work.

In advance of the Meeting

STEP 1. – Download Zoom

It is advisable to download the Zoom Client on your desktop, laptop or PC. We would recommend that you use a tablet or PC to attend the meeting. Download the Zoom Client or Zoom App here. Please check that you can log into zoom prior to the parent teacher meeting.

STEP 2. – Locate your child’s VSware ID (student ID)

See JOURNAL: You can find your son/daughters' VSware ID(this is the student ID) in the inside cover of your son/daughters journal


VSware PARENT APP: Alternatively you can find son/daughters' VSware ID(student id) via the VSware Parent App

  • Log into your VSware account (if you are unsure how to do this you can click here for further information)
  • Select your child's name
  • In your child's profile, select 'Personal Info'
  • Select School
  • Scroll down to VSware ID

STEP 3. Log in to the PTM Organiser, from Monday, 7th March and before Thursday 10th March, 2022 2pm ***

  • Click here to log in to the PTM scheduler (by the 10th March 2pm).
  • Once you click this link the window below will appear. The school roll number has already be filled (this is 91448K). Enter your child’s VSware ID in the 'Student ID' box (see step 2 above).If you are having any difficulties accessing your VSware ID email administrator@kilrushcoms.comPTM portal login.png
  • From here you can make appointments with your child's teacher in order of preference. e.g. Enter 1 beside the teacher you feel it is most important to see, 2 for your second preference and so on. Please note the following:
    • An entry of 0 means that you do not wish to meet with that subject teacher.
    • An entry of 1 means that this is your first preference.
    • Teachers will have a maximum number of Parents/Guardians that they can meet. Therefore it is important that you select your appointments in order of preference.
    • At the bottom of the screen there are two buttons for you to indicate whether you:
      • will not be attending the meeting
      • Will be attending the meeting and want your preferences saved

Parent preferences 1.png

  • Once you have selected one of the above the system will return you to the parent login screen and a notice to confirm your options will be displayed.

****IMPORTANT - This must be done by Thursday 10th March 2pm. The school will use this information to schedule the meetings for the whole year group. Once the school has scheduled the meetings it will not be possible to join the PTM afterwards.****

The day before the Meeting

STEP 4. - Accessing Parent/ Guardian Rota

  • Log back into the PTM scheduler the day before the meeting.
  • Check your schedule to see the times and names of the teachers you're meeting.
  • It is advised that you download this page (all zoom links are live on the download page). You should do this the day before the Parent Teacher meeting.

The day of the meeting

  • Please note that each meeting is strictly limited to 5 minutes duration. This is to ensure that as many Parents/Guardians as possible have an opportunity to meet with teachers
  • Please only join each meeting at your allocated times as per the rota to ensure the smooth running of the rota for others.
  • You can contact the school if you run into any technical difficulties and we will be able to assist you.

* Please note that a hard copy of all of your appointment times will be given to your son/daughter the day before the parent teacher meeting. For simplicity all teacher zoom links will be emailed to parents in advance of the parent teacher meeting.

Easy steps 'how to schedule online meetings' (1).png

Parent Teacher Meeting Protocols

  1. We ask Parents/Guardian to choose a quiet neutral venue where they will not be disturbed for the duration of the meeting.
  2. To help teachers identify you in the waiting room, ensure you are logged on with a recognisable name. After joining the meeting you can simply click on more and 'rename' see image below.Screenshot 2022-01-08 at 15.55.27.png
  3. Please turn on your camera and microphone when you join the meeting.
  4. All persons attending the meeting should be identified at the start of the meeting and be visible to the camera.
  5. Parents are reminded that they are not permitted to record or take photographs of the meeting. However please do feel free to take notes.
  6. Meetings will generally be structured to provide feedback on the areas of student engagement, student progress and areas for improvement.
  7. Kilrush Community School are committed to working together in maintaining a workplace environment that encourages and supports the right to dignity at work. As stated in our school’s Acceptable User Policy, any user of our school’s platform must not intentionally cause offence to another person and must demonstrate respectful etiquette at all times.
  8. Parents/Guardians are invited to attend Parent/Teacher meetings and are advised that due to the number of students in the year group and limitations of time on the day, each meeting with a teacher should take no longer than 5 minutes.

Thank you for your cooperation on what is a new style of parent teacher meeting being undertaken by the school due to the high incidence of COVID 19 in our community.

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Kilrush, Co. Clare, Ireland
065 905 1359
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